Strategies for Creating Teams

The Vizcom Organization plan allows you to set up multiple teams to better organize your workspace.

With a Vizcom Organization subscription, you can create an unlimited number of teams, providing an additional layer of control over file organization and user permissions. It's important to carefully plan your team configuration since it will directly influence the access levels and user permissions for files within each team. Each team can contain its own folders and files, with the option to configure varying levels of visibility to workspace members.

Along with enhanced collaboration, the Vizcom Organization plan also comes with advanced security and privacy settings. Admin have unique abilities to manage the access and visibility of certain parameters in your workspace.

Take a look at the following information to help you best set up your workspace for your organization.

Organizing your team structure

One of the most important decisions, apart from setting the visibility of your teams, is deciding how to effectively structure them all. Understanding your company culture will help you make this decision. Is it important that your teams mirror the actual departments in your organization? Should your teams be project-based instead? This guide should help you make that decision.

👋 User roles are handled at the workspace level and cascade down through all teams. The MOST important thing to be aware of is that if members join a workspace with edit access, they will automatically be able to edit ALL files within any team they either join or are invited to. When setting a team to public or inviting members specifically, think carefully about who you want to have edit permission.

Setting up teams based on your company hierarchy

You can set up your teams to reflect the natural separations you have in your workplace. One team might be "Interior Design" and another might be "Exterior Design" or even "Marketing". However your company separates departments is a pretty natural way to divide up teams in Vizcom.

Pro: The benefit of this setup is that it works well for large companies that wish to keep work centralized to specific departments. It's often easier to navigate a workspace and user roles with this setup because it's familiar.

Con: Team like this can get very large and overwhelmed with the folders and files from everyone involved. If you think this might be difficult to control, consider the next method.

Setting up teams based on projects or effort

Organizing your teams based on effort, project, or product is another effective approach. This is great if your company often works cross-functionally and wishes to create tighter teams with more control over user roles. You might create a team for "Fall Launch" or a team for "Brand Refresh."

Pro: The benefit of this is that each team can contain a much more focused group of people. Work will often get processed faster, meaning members can leave teams that are no longer relevant. This is a nice way to keep your workspace tidy too!

Con: Just remember that teams based on effort will likely have designers from different departments working together, and they all will have access to the same files.